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Host Your Event

The Graham Center at FIU creates the ideal environment to host a variety of events. Our staff are highly experienced in the areas of event planning, operations, logistics, and audio visual production. With multifunction facilities equipped with the latest state-of-the-art equipment, Graham Center is ideal for:

  • Conferences, summits, and lectures
  • Interactive fairs and showcases
  • Performances
  • Personal events such as retirements, graduations, baby showers, and weddings

The Graham Center facilities offer the flexibility to make your event a success. Our team of dedicated professionals is ready and excited to create an exceptional experience for you as the host and your guests as attendees.

Plan your event

Requests for event space are processed on a first-come, first-served basis and may be submitted through the Central Reservations System.

Make a reservation

Event services

The Graham Center AV Department provides support in our multi-media venues and additional services necessary to meet the needs of special events. Requests services with the GC Event Planning Office at the time a space is reserved. If you are unsure of what you need, schedule a consultation with one of our AV administrators. Please contact us directly at 305-348-0320.

The AV Department typically operates Monday through Friday from 8 am to 9 pm with extended hours of service as required by events. On weekends, AV technicians are available at an hourly rate according to the duration of the event (charges will include equipment setup and breakdown time).

Fees

  • Student Organizations: up to (20) 6 ft rectangular tables, up to 10 rectangular linens, 60” or 72” round tables, chairs, stage, and dance floor are included. AV equipment provided free of charge is dependent on the current SGA Agreement.
  • Departments: up to (20) 6 ft rectangular tables, up to 10 rectangular linens, 60” or 72” round tables, chairs, stage, dance floor, and basic AV equipment. Additional charges may apply.
  • External Customers: up to (10) rectangular tables, 60” or 72” round tables, chairs, stage, and dance floor. AV equipment, personnel, and other charges may apply.

External customers are required to submit 1/3 of the total room rental within seven business days after a request for space. Otherwise, the tentative hold is released. Full payment is required 90 calendar days prior to your event date. If rehearsal time is required, it must be scheduled with your event coordinator in advance to ensure space availability. Your event coordinator will assess rehearsal needs and any additional fees. Deposits are non-refundable. A rescheduling fee of $50.00 will be assessed when applicable.

  • Student rates

    Meeting Space

    Rate

    Ballrooms (All Bays)

    $600.00

    Ballrooms (1 Bay)

    $200.00

    Chapman Plaza

    N/C*

    Faculty Club

    $200.00
    With Director's Approval

    Forum (Pit)

    N/C*

    GC Lawn

    N/C*

    GC 1235 (Conference Room)

    N/C*

    GC 140 (Theater)

    $100.00

    GC 150 (SGA Chambers)

    $75.00

    GC 243

    $150.00

    GC 305

    N/C*

    GC 316 (Career Services)

    N/C*

    GC 343 (Serenity Room)

    N/C*

    GC 355

    $150.00

    Panther Suite

    $150.00

    Faculty Club rate is for room as is. Set up changes will incur a $100.00 additional charge.

    *Fees covered by A&S funding.

    In accordance with SGA policies, Student Government absorbs the room rental costs for student organizations with an active status in Panther Connect and whose event expenses have been approved. All other associated costs, such as cancellations, audio-visual, no-shows, etc. will be the responsibility of the student organization. Student organizations may lose privileges to reserve space if the penalty is not paid.

  • Departments rates

    Meeting Space

    Rate

    Ballrooms (All Bays)

    $1,200.00

    Ballrooms (1 bay)

    $400.00

    Chapman Plaza

    N/C**

    Faculty Club

    $400.00

    Faculty Club
    (Blue & Gold rooms)

    N/C**

    Forum (Pit)

    N/C**

    Fountain Area

    N/C**

    GC Lawn

    N/C**

    GC 1235 (Conference Room)

    N/C**

    GC 140 (Theater)

    $200.00

    GC 150 (SGA Chambers)

    $150.00

    GC 243

    $300.00

    GC 305

    N/C**

    GC 316

    N/C**

    GC 343 (Serenity Room)

    N/C**

    GC 355

    $150.00

    Panther Suite

    $300.00

    Faculty Club rate is for room as is. Setup changes will incur a $100.00 additional charge.

    **Fees covered by E&G funding.

    In accordance with SGA policies, Student Government absorbs the room rental costs for student organizations with an active status in Panther Connect and whose event expenses have been approved. All other associated costs, such as cancellations, audio-visual, no-shows, etc. will be the responsibility of the student organization. Student organizations may lose privileges to reserve space if the penalty is not paid.

  • Public rates

    Meeting Space

    Weekends Only

    Ballrooms (All Bays)

    $2,400.00 + tax

    Ballrooms (1 Bay)

    $800.00 + tax

    Chapman Plaza

    Please contact gcevents@fiu.edu for pricing 

    Faculty Club

    $800.00 + tax

    Forum (Pit)

    Please contact gcevents@fiu.edu for pricing

    GC Lawn (All)

    Please contact gcevents@fiu.edu for pricing

    GC 140 (Theater)

    $400.00 + tax

    GC 150 (SGA Chambers)

    $300.00 + tax

    GC 243

    $600.00 + tax

    GC 355

    $600.00

    Panther Suite

    $600.00 + tax

    Faculty Club rate is for room as is. Setup changes will incur a $100.00 additional charge.

    Facilities are available Saturdays and Sundays only. Sunday event end time must be on or before 10:00 PM.

    Liability Insurance is required for the host and for all event vendors.

    A rescheduling fee of $50.00 will be assessed when applicable.

    Excessive clean-up fees may be applied post-event. The client will receive notification of additional fees at which point the balance must be paid.

  • Facilities fee schedule policies

    Fees subject to change without notice

    • The Graham Center does not honor fee waivers.
    • AV charges are assessed according to equipment and service requested.
    • Request for cancellations must be submitted seven business days prior to the event; otherwise, a penalty fee will be assessed as follows:
      • Non-charged facilities: a fee of $30 plus incurred costs.
      • Charged facilities: 100% of the rental fee plus incurred costs.
    • The Graham Center reserves the right to cancel events if required permits, payments, and approvals are not received.
    • No-shows will result in a penalty fee as follows:
      • Non-charged facilities: a fee of $30 plus incurred costs.
      • Charged facilities: 100% of the rental fee plus incurred costs.
    • In accordance with SGA policies, Student Government absorbs the room rental costs for student organizations with an active status in Panther Connect and whose event expenses have been approved. All other associated costs, such as cancellations, audio-visual, no-shows, etc. will be the responsibility of the student organization. Student organizations may lose privileges to reserve space if the penalty is not paid.
    • All fees are subject to tax where applicable.

     

Policies and Procedures

The Graham Center falls within the Division of Academic and Student Affairs. Graham Center Policies & Procedures are in compliance with University regulations and provide necessary guidelines to ensure that all GC events and activities are conducted with the highest level of safety, with civility, and in an orderly fashion. Event organizers agree to abide by these policies in addition to any other university policies terms and conditions. For additional information on reserving our facilities, requesting services, event presentations, rental fee schedule, or any questions you may have, please contact the staff at the Graham Center Office at GC1210 or call 305-348-2297.

FAQs

  • Who can submit a request for space at the Graham Center?
    • Student Organizations that have an active status in Panther Connect can make reservations. Request can be made by one of the four designated EMS Space Schedulers under that organization. Organizations can assign up to three EMS Space Schedulers via Panther Connect.
    • FIU Faculty and staff may reserve under their respective department.
    • Request for external events must be made by the person in charge of the event and responsible for payment.
  • How early do I need to reserve space at the Graham Center?

    Event venues are booked on a first-come, first-serve basis. It is recommended that you submit your request early, to access your venue of choice.

  • What is included when I reserve space?
    • Student Organizations: up to (20) 6 ft rectangular tables, up to 10 rectangular linens, 60” or 72” round tables, chairs, stage, and dance floor are included. AV equipment provided free of charge is dependent on the current SGA Agreement.
    • Departments: up to (20) 6 ft rectangular tables, up to 10 rectangular linens, 60” or 72” round tables, chairs, stage, dance floor, and basic AV equipment. Additional charges may apply.
    • External Customers: up to (10) rectangular tables, 60” or 72” round tables, chairs, stage, and dance floor. AV equipment, personnel, and other charges may apply.

    Items often requested but have an additional fee include hightops, hightop linens, round table linens, pipe and drape, uplighting, etc.

    Items provided by other university service providers that may be requested through our office but come with additional fees include: plants, parking services, FIU police services, and Media Technology Services.

  • May alcohol be served or consumed at my event?
    • Event organizers must disclose the intent of offering alcohol at the time of reservation and must plan with their respective GC event coordinator to ensure adherence to policy.
    • The event must first be approved by the Office of the Senior Vice President of Academic and Student Affairs.
    • An FIU police officer is required during the time of alcohol service. It is at the discretion of FIU PD to determine if more than one officer is necessary. Personnel fees are the responsibility of the event organizer.
  • How can I reserve academic space?